Terms and Conditions
Plant Pot Records Distribution Agreement
By clicking "Accept & Submit" on the Plant Pot Records website, you (the "Artist") agree to the following terms and conditions for the digital distribution of your music. Please read carefully before submitting your music for distribution.
1. Definitions
For the purposes of this Agreement, the following terms shall have the meanings specified below:
"Artist" refers to the individual or entity submitting music for digital distribution through Plant Pot Records.
"Agreement" refers to this document and all its sections, governing the relationship between the Artist and Plant Pot Records for the digital distribution of music.
"Distribution Services" refers to the act of delivering the Artist’s music to digital platforms, retailers, and other entities as authorized by this Agreement.
"Recordings" refers to the audio and/or video content that the Artist submits for distribution, including any masters, files, or artwork associated with the music.
"Outlets" refers to the digital platforms, such as Spotify, Apple Music, Amazon Music, and other retailers, that will distribute and sell the Artist’s music.
"Plant Pot Records" refers to the company (Company Number: 15453900) offering the Distribution Services as outlined in this Agreement, including its affiliates and any third-party contractors used for distribution.
2. Agreement and Term
2.1 Term: The term of this Agreement is 30 days, commencing on the date the Artist clicks “Accept and Submit” on the Plant Pot Records website. Upon expiration, this Agreement will automatically renew for successive 30-day periods unless terminated by either party in accordance with Section 2.2.
2.2 Early Termination: Either the Artist or Plant Pot Records may terminate this Agreement at any time by providing 30 days written notice to the other party. If the Artist terminates this Agreement before the end of a renewal period, Plant Pot Records may continue distributing the Artist's music for up to six (6) months after termination, at which point the distribution rights will cease.
3. Grant of Rights
3.1 Exclusive Distribution Rights: The Artist grants Plant Pot Records the exclusive right to distribute the Recordings digitally worldwide, for the term of the Agreement. This exclusivity is limited to digital distribution only.
3.2 Promotional Rights: The Artist grants Plant Pot Records the right to use their name, likeness, biography, and other personal details for promotional purposes in connection with the digital distribution of the Recordings. The Artist also agrees that Plant Pot Records may use portions of the Recordings for promotional use in accordance with the terms of this Agreement.
3.3 Recordings Ownership: The Artist retains full ownership of the Recordings and all intellectual property rights associated with them. This Agreement does not transfer any ownership rights in the Recordings to Plant Pot Records; it is a license to distribute the music on digital platforms.
3.4 Permissions and Clearances: The Artist confirms that they have obtained all necessary permissions for any samples, lyrics, or other copyrighted elements used in the Recordings and that the Recordings do not infringe any third-party intellectual property rights.
3.5 Exclusivity in Digital Distribution: The Artist agrees not to distribute or allow the distribution of the Recordings through any other digital distributor during the term of this Agreement.
4. Artist’s Responsibilities
4.1 Delivery of Materials: The Artist is responsible for the timely delivery of all materials necessary for distribution, including audio and video files, artwork, and any other elements required by Plant Pot Records. The Artist must ensure that these materials meet the specifications required by Plant Pot Records and Outlets.
4.2 Encoding and Format: The Artist will bear all costs associated with encoding and formatting the materials, ensuring that all files are ready for distribution as required by Plant Pot Records. If additional encoding costs are incurred, Plant Pot Records may deduct such amounts from payments due to the Artist or request reimbursement.
4.3 Third-Party Consents: The Artist is solely responsible for obtaining and paying for any third-party consents, including but not limited to talent fees, sample clearances, mechanical licenses, and music publishing rights. If any third-party rights are not cleared, the Artist will bear full responsibility for resolving such issues.
5. Distributor’s Obligations
5.1 Digital Distribution: Plant Pot Records will distribute the Recordings to digital Outlets, including music streaming services and digital retailers, according to the specifications and requirements set by each Outlet.
5.2 Revenue Collection: Plant Pot Records will collect all revenue from digital sales, streams, and other digital usage of the Recordings. The Artist acknowledges that the revenue generated will be subject to the Distribution Fee outlined in Section 6.
5.3 Accounting and Payments: Plant Pot Records will provide the Artist with monthly accounting statements showing the revenues generated by the Recordings. Payments will be made when earnings exceed £50. Any balances below this amount will be rolled over to the next quarter.
6. Payments and Fees
6.1 Distribution Fee: Plant Pot Records will retain 15% of the net revenue generated from the digital distribution of the Recordings as a Distribution Fee. This fee covers the cost of the Distribution Services provided by Plant Pot Records.
6.2 Payment Schedule: Payments to the Artist will be made monthly, up to 3 months after Plant Pot Records receives its royalty payments. Payments will only be issued when the total earnings exceed £50. Earnings under £50 will be carried over to the following month until the £50 threshold is met.
6.3 Payment Method: Payments will be made to the Artist’s designated bank account or payment provider account, as set up by the Artist. If Plant Pot Records uses a third-party payment provider, the Artist will comply with the terms and conditions of that provider.
7. Artist's Warranties and Representations
7.1 Originality: The Artist warrants that the Recordings are original and that they own all necessary rights to the content.
7.2 Clearance of Third-Party Rights: The Artist warrants that they have obtained all necessary permissions, licenses, and clearances for any third-party content used in the Recordings, including but not limited to samples, lyrics, and other copyrighted materials.
7.3 No Infringement: The Artist warrants that the Recordings do not infringe the rights of any third party, including but not limited to copyright, trademark, or other intellectual property rights.
7.4 No Distribution of Infringing Content: The Artist agrees not to submit any content for distribution that violates the rights of any third party or contains illegal material, including content that promotes hate speech, violence, or discrimination.
8. Marketing and Promotion
8.1 Promotional Efforts: Plant Pot Records may promote the Artist’s Recordings through various means, including social media, press releases, and other marketing channels. The Artist grants Plant Pot Records the right to use their name, likeness, and the Recordings for such promotional purposes.
8.2 Artist’s Promotional Activities: The Artist may undertake their own promotional activities, including social media promotion, to support the distribution of the Recordings. However, any promotional activities that use the Plant Pot Records brand or name must be pre-approved by Plant Pot Records.
9. Fraudulent Practices
9.1 Prohibition of Fraudulent Activities: The Artist agrees not to engage in, and not to authorize or encourage any third party to engage in, fraudulent practices, including but not limited to manipulating streams, generating fake clicks, or using bots. The Artist acknowledges that such activities may result in the removal of the Recordings from Outlets and the withholding of royalties.
9.2 Misrepresentation: The Artist agrees not to misrepresent themselves as being affiliated with Plant Pot Records, except as authorized in this Agreement. The Artist may accurately state that their Recordings are "distributed by Plant Pot Records."
10. Notices
10.1 Notice Procedure: All formal notices under this Agreement should be sent by email to the following addresses:
Plant Pot Records: help@plantpotrecords.com
Artist: The email address associated with the Artist’s account.
Notices may also be sent by registered first-class mail or other appropriate means to the physical address of the parties.
11. Miscellaneous Provisions
11.1 Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
11.2 Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements or understandings, whether written or oral.
11.3 Governing Law: This Agreement will be governed by and construed in accordance with the laws of England.
12. Limitation of Liability
12.1 Limitation of Damages: Except as specifically provided otherwise, neither party will be liable to the other for special, indirect, consequential, exemplary, punitive, or incidental damages arising out of or in connection with the performance, non-performance, or breach of this Agreement.
12.2 Take-Downs: Plant Pot Records will not be liable for any failure to effect a take-down of the Recordings from Outlets, provided that Plant Pot Records continues to make good-faith efforts to enforce take-downs when appropriate.
13. Third-Party Providers and Liability
13.1 Third-Party Providers: The Artist acknowledges and agrees that Plant Pot Records may use third-party service providers, including but not limited to digital distribution platforms, payment processors, and other contractors, in the course of providing Distribution Services.
13.2 No Liability for Third-Party Failures: Plant Pot Records will not be held liable for any failure, disruption, or cessation of services provided by third-party providers, including but not limited to the failure of digital platforms to distribute or make available the Artist’s Recordings, or any failure in the payment or revenue collection systems. This includes, but is not limited to, situations where third-party providers go out of business, experience technical issues, or breach their own terms and conditions.
13.3 Force Majeure: In the event that third-party providers or any other external factors (including natural disasters, strikes, or governmental actions) disrupt or prevent the proper functioning of the Distribution Services, Plant Pot Records will not be liable for any damages, delays, or loss of revenue that the Artist may experience as a result.
13.4 No Guarantee of Continuity: While Plant Pot Records will take reasonable steps to ensure the continued provision of the Distribution Services, the Artist acknowledges that Plant Pot Records cannot guarantee the uninterrupted or error-free operation of the services, and that such services may be impacted by issues outside the control of Plant Pot Records.
By clicking "Accept & Submit" on the Plant Pot Records website, you confirm that you have read and understood this agreement.
Last Updated: APRIL 5th 2025